The best software to comply with ESG regulations in 2025

These are The best software to comply with ESG regulations in 2025 (not ranked in any particular order):

1. CSRD
   
   
2. ESRS
   
   
3. CSDDD
   
   
4. EU Taxonomy
   
   
5. SFDR
   
   
6. TCFD
   
   
7. SBTi
   
   
8. EINF
   
   
9. SDR (UK Sustainability Disclosure Requirements)
   
   
10. SRS (UK Sustainability Reporting Standard)
    
    
11. SECR
    
    
12. CBAM
    
    
13. UK ETS
    
    
14. Carbon Price Support (CPS)
    
    
15. Climate Change Levy (CCL)

The regulatory shift happening across Europe and the UK isn't optional anymore. Companies that haven't started organizing their ESG information are already falling behind in contracts, financing rounds, and market access.

This isn't about being "better for the planet." It's about staying competitive when clients, investors, and governments demand proof of how your operations affect human rights, climate, and governance structures.

We've built this guide to cover the most relevant ESG frameworks currently shaping business across Europe and the UK. Each regulation comes with specific requirements, deadlines, and scope.

The challenge isn't just understanding them individually. It's managing the data infrastructure needed to comply with all of them without duplicating effort or creating gaps in your reporting.

The reality is straightforward: regulations like CSRD, CSDDD, EU Taxonomy, and the UK's SDR all require overlapping data sets.

If your systems aren't built to collect ESG information once and distribute it across multiple frameworks, you're setting yourself up for inefficiency, errors, and compliance failures.

This guide breaks down twelve key regulations, organized by what they actually require from your business. 

No fluff, no jargon, just the facts you need to build a compliance strategy that works.

European Union Core Reporting Directives

Corporate Sustainability Reporting Directive (CSRD)

The Corporate Sustainability Reporting Directive is Europe's flagship sustainability reporting framework. It replaces the older Non-Financial Reporting Directive and dramatically expands both who must report and what they must disclose.

Who's in scope:

• Large EU companies exceeding size thresholds
• Listed SMEs on EU-regulated markets
• Non-EU companies with significant EU operations
• Phased rollout from 2024 through 2028

What makes CSRD different is the concept of double materiality. Companies must disclose:

• How sustainability issues affect their financial performance (financial materiality)
• How their operations affect people and the environment (impact materiality)

This isn't a choice between perspectives. You need both.

The data requirements are extensive and cover:

• Your own operations and subsidiaries
• Your entire value chain
• Scope 1, 2, and 3 emissions
• Transition plans and physical risk assessments
• Workforce composition and working conditions
• Human rights due diligence
• Community impacts

CSRD reports must be audited. That means your data collection processes, methodologies, and evidence trails need to withstand external scrutiny. 

The reports become part of your management report, giving them the same legal weight as financial statements.

Missing CSRD deadlines or providing incomplete information can result in:

• Fines that vary by member state
• Publication requirements
• Director liability in some jurisdictions
• Loss of contracts with clients requiring CSRD compliance
• Investor exclusion during screening processes

European Sustainability Reporting Standards (ESRS)

The European Sustainability Reporting Standards form the technical backbone of CSRD reporting. These standards define exactly what information companies must disclose and how to present it.

ESRS structure includes:

• Two cross-cutting standards
• Five environmental standards
• Four social standards
• One governance standard

Companies can't cherry-pick which standards to follow. You must assess materiality across all topics and report on those determined material to your business. 

Even topics deemed non-material require a brief explanation of why they were excluded.

The environmental standards cover:

• Climate change mitigation and adaptation
• Pollution prevention and control
• Water and marine resources management
• Biodiversity and ecosystems protection
• Resource use and circular economy

Each requires quantitative data, qualitative explanations, and forward-looking information about targets and transition plans.

Social standards address:

• Your own workforce (diversity, health, safety)
• Workers in the value chain
• Affected communities
• Consumers and end-users

This includes diversity metrics, health and safety data, human rights due diligence findings, and information about working conditions throughout your supply chain.

The governance standard focuses on business conduct, including:

• Corporate culture and values
• Whistleblowing mechanisms
• Anti-corruption policies
• Political influence activities

What makes ESRS particularly demanding is the requirement to provide both retrospective data and forward-looking commitments. 

You can't just report what happened last year. You need transition plans showing how you'll address material issues over the next 5-10 years.

Corporate Sustainability Due Diligence Directive (CSDDD)

The Corporate Sustainability Due Diligence Directive introduces mandatory human rights and environmental due diligence across company operations and value chains. This isn't just about reporting. It's about taking action to prevent and remediate adverse impacts.

Who's covered:

• Large EU companies exceeding specific employee and turnover thresholds
• Non-EU companies with substantial EU turnover
• Phased implementation starting in 2027 for the largest companies

Core requirements include:

• Identify actual and potential adverse impacts on human rights and the environment
• Assess impacts in your own operations, subsidiaries, and business relationships
• Act to prevent, mitigate, or end identified impacts
• Document all due diligence activities

Once impacts are identified, companies must take appropriate measures to prevent or mitigate potential impacts and bring actual impacts to an end or minimize them. This might mean:

• Changing purchasing practices
• Supporting suppliers in improving conditions
• Terminating business relationships if other measures fail

CSDDD also requires:

• Establishing grievance mechanisms allowing affected stakeholders to raise concerns
• These mechanisms must be accessible, transparent, and provide for remediation
• Large companies must adopt transition plans aligned with the Paris Agreement's 1.5°C target
• Plans must include concrete actions, not just aspirational goals

Enforcement mechanisms include:

• National supervisory authorities with investigation powers
• Compliance orders and corrective measures
• Fines up to 5% of global turnover
• Civil liability provisions allowing victims to seek compensation

CSDDD interacts with other EU regulations like the Conflict Minerals Regulation, Battery Regulation, and Deforestation Regulation. 

Where more specific requirements exist, those take precedence, but CSDDD sets a baseline across sectors.

EU Taxonomy Regulation

The EU Taxonomy is a classification system defining which economic activities qualify as environmentally sustainable. It's not primarily a reporting framework, though it does include disclosure requirements.

The Taxonomy establishes six environmental objectives:

• Climate change mitigation
• Climate change adaptation
• Sustainable use of water and marine resources
• Transition to a circular economy
• Pollution prevention and control
• Protection of biodiversity and ecosystems

For an activity to be Taxonomy-aligned, it must:

• Substantially contribute to at least one objective
• Do no significant harm to the other five
• Meet minimum social safeguards
• Comply with technical screening criteria

Large companies subject to CSRD must disclose what proportion of their turnover, capital expenditure, and operating expenditure comes from Taxonomy-aligned activities. 

Financial market participants must disclose the Taxonomy alignment of their investments.

The technical screening criteria are highly detailed and sector-specific. For example, the criteria for manufacturing cement specify:

• Maximum emissions thresholds
• Use of alternative fuels
• Carbon capture requirements

Companies often find that activities they consider sustainable don't meet the Taxonomy's strict criteria. This creates a disclosure gap between what companies claim about sustainability and what they can formally report as Taxonomy-aligned.

The Taxonomy directly affects access to sustainable finance:

• Banks use it to determine loan eligibility
• Investors assess Taxonomy alignment before allocating capital
• Asset managers need it for green bonds and sustainability-linked instruments

Non-EU companies aren't directly required to report Taxonomy alignment. But if you want to access EU sustainable finance or work with EU clients subject to the Taxonomy, you'll need to demonstrate alignment to stay competitive.

Sustainable Finance Disclosure Regulation (SFDR)

The Sustainable Finance Disclosure Regulation applies to financial market participants and financial advisers in the EU.

If you're an asset manager, pension fund, insurance company, or investment adviser, SFDR shapes what you must disclose about how you integrate sustainability into your processes.

SFDR introduces two disclosure levels:

• Entity-level disclosures about sustainability risk integration, principal adverse impacts, and remuneration policies
• Product-level disclosure requirements for investment products

Investment products fall into three categories:

• Article 6: Products without specific sustainability features
• Article 8: Products promoting environmental or social characteristics
• Article 9: Products with sustainable investment objectives

For Article 8 and 9 products, financial market participants must produce detailed pre-contractual disclosures explaining:

• How the product meets its sustainability claims
• What ESG metrics it uses
• What proportion of investments are sustainable
• The approach to stewardship and engagement

Principal Adverse Impact (PAI) statements require large financial market participants to disclose how their investment decisions create negative effects across:

• 14 mandatory PAI indicators
• Climate and environmental metrics
• Social and governance issues
• Employee matters and human rights

SFDR challenges:

• Unclear definitions have created interpretation difficulties
• Risk of "greenwashing" through superficial Article 8 classifications
• Lack of standardization in methodologies
• European Commission is reviewing the regulation

Despite its imperfections, SFDR has become the dominant framework for sustainable investment product disclosure in Europe. 

It influences product design, marketing, and reporting across the financial services industry.

Non-EU asset managers offering products to EU investors must comply with SFDR if they want to market their products as sustainable within the EU.

United Kingdom Frameworks

UK Sustainability Disclosure Requirements (SDR)

The UK Sustainability Disclosure Requirements represent the UK's post-Brexit approach to sustainable finance regulation. Developed by the Financial Conduct Authority, SDR focuses on asset managers and investment products.

SDR introduces four voluntary sustainability labels:

• Sustainability Focus: Products investing in assets already aligned with sustainability criteria
• Sustainability Improvers: Products investing in assets improving their sustainability profile
• Sustainability Impact: Products aiming to achieve positive, measurable impacts
• Sustainability Mixed Goals: Products combining multiple sustainability objectives

To use a sustainability label or ESG-related terms in product naming and marketing, firms must provide:

• Consumer-facing disclosures explaining the product's sustainability features
• Clear, accessible language limited to two pages
• Annual updates and reviews

Product-level disclosures expand on climate-related financial reporting to cover:

• The sustainability objective and how it's measured
• Key performance indicators and targets
• Investment strategy and asset allocation
• Approach to stewardship and engagement

Entity-level disclosures require firms to report on:

• Governance structures for sustainability
• Strategy for managing sustainability risks and opportunities
• Risk management processes
• Metrics and targets across their entire operation

The anti-greenwashing rule applies to all FCA-authorized firms from May 2024. Any sustainability claim in client or prospect communications must be:

• Clear and not misleading
• Fair and balanced
• Substantiated with evidence

SDR currently applies to:

• UK-domiciled funds
• UK-authorized asset managers
• Investment products marketed to UK investors

Portfolio management services and overseas funds are currently out of scope, though consultations on extending coverage are underway.

Phased implementation timeline:

• May 2024: Anti-greenwashing rule in effect
• July 2024: Voluntary labels available
• December 2024: Naming and marketing rules
• December 2025: First ongoing disclosures required
• December 2026: Entity-level disclosures for firms with £5bn+ AUM

SDR draws on international standards including TCFD, ISSB, SASB, and GRI, while maintaining a principle-based approach that differs from the more prescriptive EU regulations.

Streamlined Energy and Carbon Reporting (SECR)

The UK's Streamlined Energy and Carbon Reporting framework requires large UK companies to report on energy use and carbon emissions in their annual reports.

SECR applies to:

• UK-incorporated quoted companies
• Large unquoted companies meeting two of three criteria:
  
  • More than 250 employees
  • Turnover above £36 million
  • Balance sheet total above £18 million
• Large limited liability partnerships

Required disclosures include:

• Global energy use and associated greenhouse gas emissions
• At least one intensity metric (e.g., emissions per revenue, per employee)
• Information about energy efficiency actions taken during the year

The required disclosure covers Scope 1 and Scope 2 emissions, with Scope 3 reporting recommended but not mandatory. 

Energy consumption must be reported in kWh.

SECR replaced the Carbon Reduction Commitment Energy Efficiency Scheme and combined it with existing reporting requirements for quoted companies, creating a single framework.

While SECR's requirements are less extensive than CSRD, UK companies should consider it a baseline. 

Many are already subject to more demanding frameworks through:

• CSRD if they have significant EU operations
• TCFD if they're listed on UK markets
• SDR if they're financial services firms

Compliance considerations:

• The UK government is reviewing corporate climate-related disclosure requirements
• SECR may be superseded by more comprehensive requirements aligned with ISSB standards
• Companies that fail to comply can face penalties from Companies House
• The bigger risk is reputational damage and loss of stakeholder confidence

Climate and Environmental Specific Regulations

Task Force on Climate-related Financial Disclosures (TCFD)

The Task Force on Climate-related Financial Disclosures framework, while technically voluntary at the global level, has become mandatory for many companies through national implementation.

In the UK, TCFD-aligned disclosures are mandatory for:

• Premium-listed commercial companies
• Large private companies
• FCA-regulated entities
• This covers over 1,300 of the UK's largest businesses

TCFD organizes climate-related disclosures around four pillars:

• Governance: Board oversight and management's role in assessing climate-related risks
• Strategy: Actual and potential impacts on business, strategy, and financial planning
• Risk Management: How the organization identifies, assesses, and manages climate risks
• Metrics and Targets: Metrics used to assess risks and opportunities, plus related targets

Key requirements include:

• Scenario analysis for understanding how climate change might affect the business
• Assessment under different future conditions, including one aligned with limiting warming to 2°C or lower
• Distinction between physical risks (climate change impacts) and transition risks (shift to low-carbon economy)

TCFD's global influence:

• The ISSB's climate-related disclosure standard (IFRS S2) builds directly on TCFD
• CSRD and SDR incorporate TCFD recommendations
• It has become the foundation for climate reporting globally

Companies already reporting under TCFD have a head start on other climate-related frameworks, as the core structure and requirements align closely with newer regulations.

UK Sustainability Reporting Standard (SRS)

The UK Sustainability Reporting Standard is currently in development as the UK's response to the ISSB's global baseline standards.

When finalized, SRS will replace existing voluntary frameworks with mandatory sustainability reporting requirements.

Current status:

• The UK government is conducting an endorsement assessment of IFRS S1 and IFRS S2
• IFRS S1 covers general requirements for sustainability-related financial information
• IFRS S2 focuses on climate-related disclosures
• Assessment will determine whether these standards are suitable for UK adoption

Expected SRS structure:

• Will likely follow the ISSB's four-pillar structure
• Governance, strategy, risk management, metrics and targets
• Scope will extend beyond climate to include other material sustainability matters
• Focus on enterprise value and financial materiality

Implementation approach:

• Phased rollout based on company size
• Large listed companies will likely report first
• Requirements eventually extending to smaller entities
• Similar to CSRD's staged implementation

Software to comply with UK SRS will need to:

• Handle data collection across multiple sustainability topics
• Align with ISSB standards and methodologies
• Integrate with existing financial reporting systems
• Support both qualitative and quantitative disclosures

The relationship between SRS and CSRD will be important for companies operating in both jurisdictions:

• Both frameworks build on the ISSB foundation
• Differences in scope, timing, and specific requirements will create challenges
• Companies subject to both need systems that handle both frameworks efficiently

The UK is positioning SRS to maintain international connectivity while allowing for UK-specific adaptations. This balance between alignment and sovereignty will shape the final requirements.

Carbon Border Adjustment Mechanism (CBAM)

The EU's Carbon Border Adjustment Mechanism isn't a disclosure framework, but it has major implications for how companies track and report emissions data.

CBAM applies a carbon price to imports of carbon-intensive goods into the EU.

Initially covered sectors:

• Cement
• Electricity
• Fertilizers
• Iron and steel
• Aluminum
• Hydrogen

The scope may expand to other sectors in future phases.

Two-phase implementation:

Transitional phase (through 2025):

• Importers must report the embedded emissions in imported goods quarterly
• No financial obligations yet
• Focus on data collection and methodology development

Definitive phase (from 2026):

• Importers must purchase CBAM certificates corresponding to embedded emissions
• Certificate price linked to EU ETS carbon price
• Full financial implications for non-compliance

Calculating embedded emissions requires:

• Detailed data on production processes
• Energy use at facility level
• Specific methodologies for each product category
• Goes beyond standard carbon footprint calculations

For UK companies exporting to the EU, CBAM creates new obligations:

• Systems capturing emissions at the product level, not just corporate totals
• Documentation of production methods and energy sources
• Verification of embedded emissions data
• Quarterly reporting to EU importers

Carbon price adjustments:

• If embedded emissions are already subject to carbon pricing in the UK, you can claim an adjustment
• This requires documentation of what carbon price was paid
• Verification it relates to the same emissions
• Can reduce CBAM liability

Non-compliance consequences:

• Penalties for incomplete or inaccurate reporting
• Eventually, inability to import affected goods into the EU
• The mechanism directly affects competitiveness for manufacturers exporting to Europe

UK Carbon Tax and Emissions Trading

The UK operates its own carbon pricing mechanisms separate from the EU Emissions Trading System since Brexit. Understanding these requirements is essential for UK companies in covered sectors.

The UK Emissions Trading Scheme (UK ETS) covers:

• Power generation facilities
• Energy-intensive industries
• Aviation operators

Installations in scope must:

• Monitor emissions according to approved monitoring plans
• Report verified emissions annually
• Verify emissions through accredited verifiers
• Surrender allowances covering those emissions

Covered installations need robust systems including:

• Monitoring plans compliant with UK ETS regulations
• Data collection at required intervals
• Submission of verified emissions reports by annual deadlines
• Allowance tracking and management

Potential expansion:

• The UK is considering expanding the ETS to include:
  
  • Emissions from waste sector
  • Maritime transport emissions
• Companies in these sectors should prepare for potential future coverage

Beyond the ETS, additional carbon pricing mechanisms exist:

Carbon Price Support (CPS):

• Applied to fossil fuels used to generate electricity
• Tax mechanism separate from emissions trading
• Rates vary by fuel type

Climate Change Levy (CCL):

• Applied to energy used by businesses
• Different rates for electricity, gas, and solid fuels
• Climate Change Agreements can provide relief in exchange for meeting energy efficiency targets

Software for UK carbon tax compliance must handle:

• Emissions monitoring and data collection
• Allowance tracking and forecasting
• Tax calculations across different mechanisms
• Reporting to multiple regulatory bodies
• Verification documentation and audit trails

International considerations:

• Relationship between UK carbon pricing and EU CBAM
• Potential for UK border carbon adjustments
• Linking with other emissions trading systems
• Companies need to stay informed as the UK government develops its approach

Why Multiple Frameworks Create a Data Challenge

Here's the reality: every regulation we've covered requires ESG data, but each asks for it slightly differently. 

CSRD wants double materiality assessments. CSDDD demands due diligence documentation. 

SFDR needs PAI indicators. TCFD requires scenario analysis.

The temptation is to treat each framework as a separate project with its own data collection process. This leads to:

• Duplicated effort across teams and departments
• Inconsistent figures between different reports
• Risk that data in one report contradicts another
• Audit trails that are impossible to trace

The typical compliance nightmare:

• Spreadsheets for CSRD calculations
• Different spreadsheets for Taxonomy alignment
• Separate systems for carbon footprinting
• Manual processes for pulling together TCFD reports
• When audit time comes, tracing where numbers came from becomes nearly impossible

The underlying information these frameworks need overlaps substantially:

• Emissions data feeds into: CSRD, TCFD, SECR, CBAM, and carbon tax reporting
• Human rights due diligence data applies to: CSDDD, CSRD social standards, and supply chain verification
• Governance structures appear across: CSRD, ESRS, and SDR entity disclosures
• Financial performance connects to: Taxonomy alignment, SFDR product classification, and materiality assessments

The solution isn't trying to find a perfect framework that covers everything. It's building a data infrastructure that:

• Collects ESG information once
• Ensures quality and consistency
• Distributes it to whatever framework you need to report against
• Maintains a single source of truth that multiple reporting processes draw from

This means:

• Centralizing data sources across departments and systems
• Standardizing methodologies for calculations and assessments
• Documenting evidence trails for audit and verification
• Maintaining version control so you know what data went into which report

Otherwise, you're setting up a compliance nightmare that gets worse as more regulations come into force. 

Each new framework adds another layer of complexity to an already unmanageable system.

Six Strategic Benefits of Integrated ESG Compliance

Market Access and Competitive Positioning

Companies that can't demonstrate ESG compliance are being excluded from opportunities. The market has shifted, and the consequences are tangible.

Major corporations now require sustainability data from suppliers before awarding contracts. 

Public procurement increasingly includes ESG criteria. Investment funds screen for regulatory compliance before allocating capital.

Having your ESG data organized means you can:

• Respond to customer questionnaires quickly and accurately
• Meet tender requirements without delays
• Pass due diligence requests with confidence
• Your competitors who are still scrambling to gather basic information are at a disadvantage

Access to Capital and Better Financing Terms

Banks and investors increasingly tie financing terms to ESG performance. This isn't future thinking. It's happening now.

Sustainability-linked loans offer:

• Lower interest rates for meeting specific targets
• Flexibility in covenant structures
• Enhanced relationship with lenders

Green bonds require:

• Verification that proceeds fund eligible projects
• Ongoing reporting on use of proceeds
• Third-party assurance of compliance

Private equity firms conduct:

• Extensive ESG due diligence before investments
• Post-acquisition ESG improvement plans
• Regular monitoring of ESG performance

Companies with robust ESG data management can access these financing instruments and negotiate better terms based on demonstrated performance. 

Those without the data infrastructure to support these claims pay a premium or lose access entirely.

Risk Management and Operational Resilience

ESG regulations force companies to identify risks they might otherwise overlook. The compliance process itself creates value.

Climate scenario analysis reveals:

• Physical risks to facilities and supply chains
• Transition risks from policy changes
• Opportunities in low-carbon markets

Human rights due diligence uncovers:

• Labor practice issues before they become crises
• Supply chain vulnerabilities
• Reputational risks from business relationships

Pollution monitoring prevents:

• Environmental violations and fines
• Production shutdowns
• Community conflicts

The data collection and analysis required for compliance often reveals operational inefficiencies, procurement risks, and exposure to regulatory changes. 

Companies that view compliance purely as a reporting exercise miss the strategic value of this insight.

Efficiency Through Standardization

Once you've built systems to collect and manage ESG data for one framework, extending to others becomes significantly easier. 

The initial investment in data infrastructure pays off through reduced cost and effort for each additional reporting requirement.

Companies that centralize ESG data report:

• Faster reporting cycles each quarter
• Lower compliance costs year over year
• Fewer errors in submissions
• Better audit outcomes

The efficiency gains compound as more regulations come into force. 

Each new framework becomes easier to implement because the underlying data infrastructure already exists.

Reputation and Stakeholder Trust

Transparent, verified ESG reporting builds trust with customers, employees, investors, and communities. 

Companies that can back up their sustainability claims with audited data have credibility that marketing statements alone can't provide.

The consequences of unsupported claims:

• Companies caught making unsupported ESG claims face reputational damage
• Regulatory penalties under anti-greenwashing provisions
• Loss of stakeholder confidence
• Difficulty recovering trust once damaged

The anti-greenwashing provisions in regulations like SDR and CSRD mean vague sustainability statements without supporting data are increasingly risky. 

The bar for what constitutes acceptable disclosure has risen dramatically.

Strategic Decision-Making

ESG data collected for regulatory compliance has strategic value beyond reporting. This is where the real competitive advantage emerges.

Emissions data identifies:

• Opportunities for energy efficiency and cost reduction
• Exposure to carbon pricing mechanisms
• Investment priorities for decarbonization

Supply chain due diligence reveals:

• Concentration risks requiring diversification
• Opportunities for supplier development
• Geographic vulnerabilities

Workforce data informs:

• Talent strategy and retention efforts
• Diversity and inclusion priorities
• Health and safety improvements

Companies that integrate ESG data into business decision-making gain insights their competitors lack. 

This isn't about compliance for its own sake. It's about using regulatory requirements to drive better business outcomes.

Common Implementation Challenges and How to Address Them

Data Quality and Availability

The biggest challenge most companies face is getting accurate, complete ESG data. Information often sits in different systems, departments, or external parties.

Common data problems:

• Suppliers don't have the data you need
• Information provided in inconsistent formats
• Gaps in historical data
• Uncertainty about data quality
• Different departments use different methodologies

How to address this:

• Start with what you have and build incrementally
• Identify the most material data points for your priority frameworks
• Establish clear data ownership and collection processes
• Invest in supplier engagement to improve data quality over time
• Don't wait for perfect data before starting

Resource Constraints and Expertise Gaps

ESG compliance requires knowledge spanning sustainability, regulatory interpretation, data management, and auditing. 

Most companies don't have these skills in-house and can't afford to hire specialists for every area.

The expertise dilemma:

• Sustainability specialists understand frameworks but may lack operational knowledge
• Operations teams know the business but lack ESG expertise
• Finance teams understand reporting but not sustainability metrics
• IT teams can build systems but need clear requirements

How to address this:

• Focus on building core capabilities internally
• Use external expertise strategically for specific challenges
• Training existing staff on ESG fundamentals often delivers better results than hiring
• Use consultants for methodology development rather than ongoing reporting
• Build a cross-functional team rather than siloed ESG function

Cross-Functional Coordination

ESG data collection touches every part of the organization. 

Getting these functions to coordinate is often harder than the technical requirements.

Who owns what:

• Finance holds operational data and financial metrics
• HR has workforce information
• Procurement knows suppliers and purchasing data
• Facilities manage energy use and waste
• Legal oversees governance matters
• Operations control production and emissions

How to address this:

• Create clear governance structures with defined roles and responsibilities
• Don't make sustainability the sole responsibility of an isolated ESG team
• Build ESG into existing processes rather than creating parallel systems
• Demonstrate to each function how ESG compliance supports their objectives
• Get executive sponsorship to break down silos

Technology and System Integration

Attempting to manage ESG compliance through spreadsheets becomes unmanageable quickly. But implementing a full-scale ESG management system is expensive and time-consuming.

The technology trap:

• Spreadsheets are inadequate for complex, multi-framework compliance
• Full ESG platforms can be expensive and require long implementations
• Companies get stuck between inadequate tools and over-engineered solutions
• Integration with existing systems is often overlooked

How to address this:

• Start with systems that integrate with your existing data sources
• Prioritize solutions that can grow with you
• Ensure any technology investment supports multiple reporting frameworks
• Focus on automation of routine data processing
• Don't let perfect be the enemy of good enough

Keeping Pace with Regulatory Changes

ESG regulations are evolving rapidly. 

Standards get updated, new frameworks emerge, and implementation guidance changes.

The moving target problem:

• Companies design compliance processes around current requirements
• Find them outdated before implementation is complete
• New frameworks emerge requiring additional data
• Existing frameworks get amended with new requirements
• Deadlines shift based on political decisions

How to address this:

• Build flexibility into your approach
• Focus on underlying data quality and governance rather than specific report formats
• Use frameworks like ISSB and GRI as foundations since they inform most regulatory requirements
• Monitor regulatory developments and participate in consultation processes
• Build systems that can adapt to new requirements without starting from scratch

How We Approach ESG Compliance at Dcycle

We're not auditors or consultants. 

We're a solution built for companies that need to collect, manage, and distribute ESG data across multiple frameworks without creating duplicate work or compliance gaps.

The challenge we address is fundamental: companies need to respond to CSRD, CSDDD, Taxonomy, SDR, TCFD, SECR, CBAM, and more, all drawing on overlapping data sets. Treating each as a separate project creates inefficiency, inconsistency, and risk.

Our platform centralizes ESG information in a single workspace. Data gets collected once, validated against relevant methodologies, and automatically distributed to whatever framework you need to report against.

Whether you're preparing:

• CSRD disclosures with double materiality assessments
• CSDDD due diligence documentation
• Taxonomy alignment calculations
• SECR energy and emissions reports
• TCFD scenario analysis
• SDR product-level disclosures

You're working from the same underlying data. No duplication, no inconsistency, no reconciliation headaches.

This eliminates common problems:

• Maintaining multiple versions of similar data
• Reconciling conflicting figures between reports
• Scrambling when auditors ask how numbers were calculated
• Building separate systems for each framework
• Manual data transfers creating errors

We focus on the practical aspects of compliance that companies struggle with:

Supplier data collection and validation:

• Automated questionnaires and data requests
• Validation against industry benchmarks
• Gap identification and follow-up management
• Integration with procurement systems

Emissions calculations across Scopes 1, 2, and 3:

• Activity data collection from multiple sources
• Emission factor libraries updated regularly
• Calculation methodologies aligned with GHG Protocol
• Support for product-level carbon footprints

Due diligence workflow management:

• Impact identification and assessment
• Action plan tracking and monitoring
• Stakeholder engagement documentation
• Grievance mechanism management

Report generation aligned with specific frameworks:

• Templates for CSRD, TCFD, SDR, and others
• Automated data population from central repository
• Customization for specific requirements
• Version control and audit trails

Evidence documentation for audit trails:

• Source documentation linked to reported figures
• Methodology descriptions and assumptions
• Calculation worksheets and supporting analysis
• Change logs and approval workflows

The automation handles routine data processing and distribution, freeing your team to focus on analysis, strategy, and continuous improvement. 

Updates to regulations or standards get incorporated without rebuilding your entire reporting process.

Most importantly, we recognize that ESG compliance isn't separate from business operations. The same data that goes into regulatory reports should inform strategic decisions about:

• Risk management and exposure assessment
• Operational efficiency and cost reduction
• Competitive positioning and market access

Companies using our platform report:

• Faster reporting cycles with less manual effort
• Lower compliance costs year over year
• Higher confidence in data quality and audit readiness
• Better strategic insights from integrated ESG data

But the real value is turning sustainability from a compliance burden into a strategic advantage through better information management. 

When your ESG data infrastructure works properly, compliance becomes easier and the insights become more valuable.

Taking the First Step

The scope of ESG regulations can feel overwhelming, especially if you're starting from limited existing reporting. Breaking down the challenge into manageable steps makes it achievable.

Assess Which Frameworks Apply

Start by assessing which frameworks apply to your company based on:

• Size: Employee count and turnover thresholds
• Sector: Some regulations target specific industries
• Geography: Where you're incorporated and where you operate
• Structure: Listed vs unlisted, public vs private

Not every regulation will be relevant, and not all have the same urgency. Prioritize based on:

• Legal requirements with defined deadlines
• Customer demands affecting contracts
• Strategic importance for market access

Conduct a Gap Analysis

Compare what data you currently have against what your priority frameworks require. This reveals:

• Where to focus initial efforts
• What systems need development
• Which departments hold relevant information
• Realistic timelines for compliance

Common gaps include:

• Scope 3 emissions data from supply chain
• Social metrics on workforce and communities
• Governance documentation and policies
• Value chain due diligence information

Engage Your Value Chain Early

Suppliers, customers, and partners all play a role in ESG compliance. 

The earlier you start conversations about data sharing and expectations, the smoother implementation will be.

Key engagement activities:

• Communicate what data you need and why
• Explain how they benefit from providing quality information
• Provide templates and guidance for data submission
• Build ESG requirements into supplier contracts
• Offer support for suppliers developing their own ESG capabilities

Build Governance Structures

Clear roles, responsibilities, and decision-making processes prevent projects from stalling when cross-functional issues arise.

Essential governance elements:

• Executive sponsor with authority to break through silos
• Steering committee with representation from key functions
• Working groups for specific topics or frameworks
• Clear escalation paths for decisions and conflicts
• Regular reporting to leadership on progress

Invest in Data Infrastructure

Invest in data infrastructure and systems that support multiple frameworks rather than point solutions for individual regulations.

System requirements:

• Integration with existing data sources (ERP, HRIS, procurement)
• Flexibility to adapt to new frameworks
• Automation of routine data processing
• Audit trails documenting data sources and calculations
• Access controls for data security and privacy

The initial investment is higher, but the long-term efficiency gains and flexibility justify the cost. Building separate systems for each framework costs more in the long run.

Start Reporting with Available Data

Don't wait for perfect data or complete systems before starting. Begin reporting with the best information you have:

• Document limitations and data quality issues
• Improve incrementally over time
• Be transparent about methodology and assumptions
• Set improvement targets for data coverage and quality

Auditors and regulators understand that ESG reporting maturity is a journey. 

What matters is demonstrating progress and having a credible plan for improvement.

Recognize This Is Ongoing

Finally, recognize that ESG compliance isn't a project with an end date. It's an ongoing capability your company needs to build and maintain.

The regulations will evolve:

• New frameworks will emerge
• Existing standards will be updated
• Scope will expand to more companies
• Requirements will become more detailed

Stakeholder expectations will increase:

• Clients will demand more data
• Investors will screen more rigorously
• Communities will expect more transparency
• Employees will evaluate companies on ESG performance

Your own business will change:

• New products and services
• Geographic expansion
• Acquisitions and divestitures
• Supply chain reconfigurations

Building adaptable systems and processes now sets you up for long-term success. 

The companies that treat this as a one-time compliance exercise will find themselves constantly playing catch-up.

Frequently Asked Questions (FAQs)

Do all these regulations apply to my company?

It depends on your size, legal structure, geographic presence, and sector. CSRD and CSDDD have specific thresholds based on employees and turnover. 

UK frameworks apply to companies incorporated or operating in the UK.

Financial services firms face different requirements than manufacturers. The first step is mapping which frameworks actually apply to your specific situation rather than assuming all regulations are relevant.

Can I use the same data for multiple frameworks?

Yes, and you should. While each framework has specific disclosure requirements, the underlying data overlaps significantly.

Emissions data, workforce information, supplier due diligence, and governance structures apply across multiple regulations. 

The key is collecting and managing this data in a way that allows distribution to different frameworks without duplication or inconsistency.

What happens if I don't comply?

Consequences vary by regulation and jurisdiction. 

CSRD non-compliance can result in fines, audit qualifications, and director liability in some member states. CSDDD includes fines up to 5% of global turnover.

UK frameworks have their own penalty regimes. Beyond formal penalties, non-compliance risks losing contracts, financing access, and market position as counterparties increasingly require ESG compliance.

How long does implementation take?

It varies dramatically based on starting point, organizational complexity, and scope. Companies with existing sustainability reporting and decent data management might implement core frameworks in 6-12 months.

Those starting from scratch typically need 18-24 months to build robust systems. The key is starting early, building incrementally, and not waiting for perfection before beginning reporting.

Should I hire consultants or build internal capabilities?

Most companies need both. 

External expertise helps with methodology development, framework interpretation, and specific technical challenges. But ongoing compliance requires internal capabilities.

The optimal approach is typically building core internal competencies while using consultants strategically for specialized needs. 

Over-reliance on consultants creates cost and knowledge dependencies, while going entirely alone leads to mistakes and inefficiency.

How will these regulations evolve?

Expect continued expansion of scope, more detailed requirements, and greater harmonization between frameworks. 

The UK will likely adopt ISSB-based standards that align more closely with CSRD.

CSDDD may expand to more sectors and smaller companies. 

CBAM will likely extend to additional product categories. Building flexible systems that can adapt to regulatory changes is more important than optimizing for current requirements alone.

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